Oak hotel door hangers engraved Do Not Disturb — what signage a hotel needs, room by room

What Signage Does a Hotel Need? A Room-by-Room Guide

A hotel needs signage in five areas: the entrance (opening hours, no-smoking, WiFi and review prompts, wayfinding), guest room doors (a double-sided Do Not Disturb hanger and a room number or name plate), corridors and shared spaces (WC, accessibility and deliveries signs), the restaurant and bar (allergen notice, payment method, no-smoking, table WiFi and review signs) and any spa or wellness area (treatment-in-progress and occupied/free hangers, facility name plates). Only two of those are legal requirements in England and Wales — no-smoking signs at entrances and allergen information where food is served; the rest are operational. This guide works through each area and which of our FSC-certified 4mm oak veneered MDF and FSC-certified Moso bamboo (certificate BV-COC-190523) signs fit. All are made to order in North Wales, with bulk discounts applied automatically per product from 20 units.

Quantities by room count are in the hotel fit-out planner; for cafés and restaurants see wooden hospitality signs: a practical guide.

Reception and entrance

  • Opening hours sign — for any reception that is not staffed 24 hours. Check-in and check-out times, reception hours and an out-of-hours number. The custom opening hours sign comes in four sizes with your logo.
  • WiFi QR code sign — a freestanding WiFi QR code sign (74×112mm or 115×168mm, single or double-sided) connects a phone to the network when scanned.
  • Google review QR code sign — a small Google review QR sign on the desk asks at checkout. Our review signs page explains how to get the right link.
  • No smoking sign — required at the entrances to smoke-free premises in England and Wales. The wall and door version replaces the standard plastic plate; see do I need a no-smoking sign? for the wording rules.
  • Directional signs — arrows to the lift, stairs, restaurant and car park. Oak direction signs take any wording and arrow direction in four sizes.

Guest room doors

Corridors and shared spaces

Restaurant and bar

Spa, treatment rooms and wellness areas

Dog-friendly properties

Say so at the door with a dog-friendly open/closed sign, and set the rules with No Dogs on Furniture and No Dogs Upstairs signs. Our guide to dog-friendly signs has the wording options.

Materials, mounting and indoor use

Signs and hangers are laser-engraved into FSC-certified 4mm oak veneered MDF or FSC-certified Moso bamboo (certificate BV-COC-190523) — cut into the wood, with no print to fade. Hanging signs come with jute string; nameplates have pre-drilled holes or a plain back for your own adhesive pads; door hangers need no fixings. The hangers, signs and keyrings are wood with metal fittings only — no plastic — and orders are dispatched in a card envelope or corrugated box with paper tape and paper void fill, with no plastic packaging. All are for indoor use — a covered entrance is fine, an exposed wall is not.

Ordering for a property

Each product has its own logo upload and personalisation box, so room plates and hangers are two product lines. Bulk discounts apply automatically at checkout, with no code, and count units of the same product: 20 units 10%, 50 units 15%, 100 units 20%, 250 units 25%, 500 units 30%, 1,000 units 35%. All items are made to order. Dispatch time is shown at checkout. UK orders via Royal Mail Tracked 24. International via Royal Mail International Tracked.

Frequently asked questions

What signage does a hotel legally need?
In England and Wales, no-smoking signs at the entrances to smoke-free premises, and allergen information for every item of food served. Fire and safety signage is covered by separate regulations. Everything else — door hangers, room signs, WC, WiFi and review signs — is operational rather than statutory.

What is the standard size for a hotel door hanger?
Classic hangers are 203×89mm or 210×89mm with a 51mm hole, which fits most UK knobs and lever handles; compact formats are 89×144mm and 89×137mm. For large handles there is a 105×203mm hanger with a 70mm hole and a 75×185mm open hook.

Do hotels need a food allergy sign?
UK food businesses must provide allergen information for the 14 regulated allergens on everything they serve; Natasha's Law (October 2021) added full ingredient labelling for food prepacked for direct sale. A displayed notice asking guests to tell staff, with the information available on request, is how most venues meet the duty. See our food allergy signs guide.

Can wooden hotel signs be used outdoors?
They are for indoor use and sheltered positions such as a covered porch, not for sustained exposure to rain.

Do FSC-certified wooden signs count towards Green Key or Green Tourism?
Yes, as evidence of eco-labelled purchasing. FSC is a recognised eco-label. Green Key's hotel criteria include an imperative supplier-engagement criterion (13.4), a guideline for at least five purchased products arriving without plastic packaging (6.18) and eco-labelled refurbishment materials (9.5), and the 2026–2031 criteria make a written Sustainable Procurement Policy imperative; Green Tourism scores sustainable procurement in the same way. Keep the order confirmation as the purchasing record. See our guide to wooden signage as a sustainable alternative to plastic.

See the full range in the hotel and hospitality supplies collection, the hotel and hospitality signs collection and the hotel door hangers collection.

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