Name Badges for Conferences and Events: Ordering in Bulk
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Direct answer: for a conference or event, order badges via spreadsheet upload rather than entering names individually, confirm your event date against current production times before ordering, and choose lanyard fastenings for all-day wear. Here's what to plan for.
How far ahead to order
Production and dispatch times vary by season — always check the current dispatch time shown at checkout rather than assuming a fixed lead time. For a fixed event date, order with enough margin for both production and shipping, and contact us in advance if the date is tight.
Spreadsheet ordering for large delegate lists
For 10 or more badges with different names, a spreadsheet upload is faster than entering each name individually at checkout — download the template from the relevant product page, fill in one row per delegate, and upload it as part of your order.
Lanyard vs pin for all-day events
Lanyard fastenings are the standard choice for conferences and events — they're comfortable for all-day wear and don't require piercing clothing. Pin and magnetic options suit shorter events or where a lanyard isn't practical.
Adding technology to your event badges
For networking-heavy events, NFC or QR code badges let delegates share contact details with a tap or scan instead of exchanging business cards. See our dedicated guides: NFC name badges and QR code name badges for conferences.
Bulk pricing for events
Most conference orders fall into the 20-100 badge range, which puts them into the 10-20% discount bracket automatically.
- 20 units — 10%
- 50 units — 15%
- 100 units — 20%
- 250 units — 25%
- 500 units — 30%
- 1,000 units — 35%
All items are made to order. Dispatch time is shown at checkout. UK orders via Royal Mail Tracked 24. International via Royal Mail International Tracked.
Frequently asked questions
Can I add delegates after placing my order?
Contact us before your order is put into production — once engraving has started, individual badges can't be changed.
What if I don't know final numbers until close to the event?
Order as close to your final list as production times allow, and check current dispatch times at checkout before committing to a date.
Do you offer NFC or QR options for events?
Yes — see our NFC and QR code guides for networking-focused events.
See also: the full wooden name badges collection.