Double-sided QR code oak blocks with logo — 3 sizes

Wooden QR Code Signs — The Complete Guide to Choosing, Setting Up and Using Them

A wooden QR code sign does one job: it gives someone something to scan that takes them exactly where you want them to go — your Google review box, your menu, your WiFi network, your Instagram profile or your ordering app. The code itself is simple; getting the right sign in the right format, pointed at the right link, is what separates a sign customers use from one that sits ignored on the counter.

This guide covers every type of wooden QR code sign we make, how to choose between them, how to get the correct link for each review platform, how to set up a menu or ordering QR code, and where each format works in practice.

How our wooden QR code signs work

Flat signs are laser-engraved on 4mm FSC-certified oak veneered MDF; the Block range is 20mm solid oak; coasters come in oak, FSC-certified Moso bamboo (certificate RINA-COC-001256) and natural slate. Everything is made to order in our workshop in North Wales. We generate the QR code for you — you provide the link when ordering and we do the rest. The code is engraved permanently into the surface, so it won't fade, peel or become unreadable the way printed or laminated signs do.

One rule above all others: the link must be exactly right before you order. A QR code is a direct link — if the destination changes after engraving, the code stops working. Test the link on a phone before you place the order, and if it might change later, point the code at a redirect or Linktree-style page you can update.

Which sign format should you choose?

Freestanding flat signs (74×112mm and 115×168mm)

The most popular format. A flat oak panel in a removable push-fit base — sits on a counter, table or reception desk. Single-sided (one face engraved) or double-sided (both faces engraved, readable from either side of a table). Each face carries one QR code.

  • Standard 74×112mm — compact and unobtrusive; right for most counter and table settings.
  • Large 115×168mm — more prominent and easier to notice from a distance.

Products in this format: Review QR Code Sign, Google Review QR Code Sign, Custom QR Code Freestanding Sign, Scan for Menu Sign, Instagram QR Code Sign, WiFi QR Code Sign and the branded WiFi QR Code Sign.

XL freestanding signs (164×245mm)

Roughly A4-sized and read from across a room. Right for entrances, bar counters, shop windows, market stalls and busy receptions.

Products in this format: XL Review QR Code Sign, XL WiFi QR Code Sign, XL Instagram QR Code Sign, XL QR Code & NFC Follow Us Sign.

Solid oak blocks

The heavyweight option. A 20mm-thick solid oak block with the code engraved into the face — no base needed, it stands on its own and is hard to knock over or pocket. Three sizes plus an XL, and a double-sided version with different content on each face:

  • 75×75mm, 75×100mm and 100×150mm — the main range, in packs of 1, 5 or 10.
  • XL 150×200mm — for bars, receptions and exhibition stands.
  • Double-sided blocks — menu on one face, reviews or WiFi on the other.

Products: QR Code Oak Blocks, Solid Oak WiFi QR Code Block, Double-Sided QR Code Oak Blocks, Double-Sided Blocks with Custom Logo, XL QR Code Oak Blocks.

Small birch table block (67×50mm)

A 12mm birch-faced block for every table in a venue, in packs up to 200. Discreet enough for a small café table or bar top: QR Code Birch Block.

A5 and A4 signs

148×210mm and 210×297mm oak panels, portrait or landscape, with an optional stand — for counters, reception desks and exhibition stands. These have room for more than one code: the Social Media QR Code Sign carries one to three separate codes with your logo, and the WiFi Password Sign shows your network as a QR code or plain text.

Hanging signs

Four sizes from 102×74mm to 270×190mm on jute string, for walls, doors and shelves: Google Review QR Code Hanging Sign (with logo) and the wording-only version.

QR code coasters

A coaster sits under the drink for the whole visit, so the prompt is in front of the customer longer than any sign. 90mm oak or bamboo, 100mm slate, in packs up to 100: see the Google review signs and social media signs collections for the review, menu and Instagram versions.

Single-sided vs double-sided

Single-sided has one engraved face — lower cost, right when the sign sits against a wall or is read from one direction. Double-sided has both faces engraved — for counter-top use where customers approach from both sides, or when the reverse carries different information (menu one side, reviews the other).

Getting your review platform link

Review codes are the most common request and the most common source of problems. Every platform generates a unique link for your business; a generic search result or a Maps listing takes customers somewhere unhelpful.

Google reviews

You need the specific review link, not your Google Maps listing. The review link opens the star-rating box; the Maps link shows your listing and leaves customers to find the review button.

  1. Search for your business on Google as a customer would.
  2. On your business panel, click Get more reviews.
  3. Copy the short link Google shows — it looks like g.page/r/[your-code]/review.
  4. Test it on your phone: it should open a box prompting for a star rating.

If you manage your listing in Google Business Profile, the same link is under Home → Get more reviews.

TripAdvisor

  1. Go to your business listing on TripAdvisor.
  2. Click Write a review.
  3. Copy the URL from the address bar and test it on a phone.

TripAdvisor URLs are long. They work in a QR code, but a long link makes a denser code, so a short link you control scans more easily on a small sign.

Trustpilot

  1. Log into your Trustpilot business account.
  2. Go to Collect Reviews → Share your review link.
  3. Copy the direct review invitation link.

Judge.me and other platforms

Judge.me users find the invitation link under Share → Review Invitation Link in the app. For Yelp, Facebook, Houzz or anything else, the approach is the same: find the URL that opens the review form directly, not your profile page, and test it on a phone. If a link redirects to an app download rather than opening in a browser, find a web-based alternative.

Setting up a menu QR code

If your menu is a PDF

A PDF has to be hosted online before a code can point to it. The simplest free route is Google Drive:

  1. Upload the PDF to drive.google.com.
  2. Right-click the file and choose Share.
  3. Under General access, choose Anyone with the link.
  4. Click Copy link — this is the URL to provide when ordering.

Test on a phone that is not signed into the same Google account. When the menu changes, replace the existing file rather than uploading a new one so the link stays the same and the engraved sign keeps working. Dropbox works the same way, and if you have a website, whoever manages it can host the PDF there for a tidier link. Preview any link with our free QR code generator before ordering.

If your menu is a web page

Use the direct URL of the menu page. Squarespace, Wix, WordPress and Shopify all give a page a permanent address — update the content whenever the menu changes and the code always points to the right place.

If you use a menu or ordering platform

Flipdish, Slerp, Deliveroo, Uber Eats, Just Eat and similar platforms provide a shareable URL for your menu or restaurant page. Copy your specific page URL (not the platform homepage), test it on a phone, and use that. Table-ordering platforms that issue per-table codes can be matched with a wooden sign per table using the link inside each code.

The sign for a table menu code is the Scan for Menu Sign, the Scan for Menu coaster, or a double-sided oak block with menu on one face and reviews on the other.

WiFi QR codes

A WiFi QR code lets guests join your network by scanning rather than typing a password. Give us your network name (SSID) and password in the personalisation box and we generate the code in the WiFi format (WIFI:S:[network];T:WPA;P:[password];;), which every recent phone understands. To see how a code scans first, use our free WiFi QR code generator. A guest network with a fixed password keeps an engraved sign accurate for years.

WiFi signs: freestanding WiFi QR Code Sign, branded version, Solid Oak WiFi QR Code Block, XL WiFi Sign and the A5/A4 WiFi Password Sign with a text-only option. The full range, including reusable whiteboard and chalkboard signs, is in the WiFi signs collection.

Social media QR codes

A code pointing to your Instagram, Facebook or TikTok profile lets customers follow in seconds. Copy the profile URL from the browser address bar (desktop) or the share/copy-link option in the app, test it on a phone, and supply that.

Which sign depends on how many channels you want to offer and where it sits — the full set is in the Wooden Social Media Signs collection:

NFC and QR code combination signs

The QR Code & NFC Follow Us Sign carries a scannable code and an NFC chip programmed to the same link. Customers scan or hold a phone against the sign — iPhone XS and later and Android phones with NFC read the chip from the lock screen. Unlike the engraved code, the chip can be rewritten later with a free NFC programming app. The full tap range is in the NFC signs collection.

Use cases — where wooden QR code signs work

Restaurants, cafés and pubs

Review signs at the till or on tables while the experience is fresh. Menu signs replacing printed menus or alongside a chalkboard. WiFi signs that save staff repeating the password. A double-sided oak block with menu on one face and reviews on the other covers two jobs in one. For placement by venue, see where to put QR signs in a restaurant, café or hotel.

Hotels and B&Bs

WiFi codes in rooms instead of password cards. Review signs at check-out. Menu codes for the restaurant or room service. Social media signs in lobbies. Codes linking to local guides or a direct-booking page for return visits.

Retail shops

Google or Trustpilot review signs by the till. Social media follow signs. A code to your online shop so customers who don't buy in-store can order later.

Markets and pop-ups

A code to your online shop or Etsy store for customers who can't carry everything. Follow signs to build an audience. A solid oak block is heavy enough not to blow over and looks right on a stall.

Exhibitions and trade shows

Codes to a catalogue, brochure PDF, contact form or LinkedIn profile. QR code name badges for staff. NFC and QR combination signs where the interaction should feel modern.

Offices, co-working, salons, holiday lets, schools and charities

WiFi codes at reception and in meeting rooms; booking-system links; review signs in client-facing areas. Salons: review and rebooking codes at checkout. Holiday lets: WiFi, house rules, local guides and a direct-booking link. Schools: parent portals, newsletters and open-day information. Charities: JustGiving or PayPal Giving Fund donation links, event booking and volunteer sign-up.

Ordering your sign

  • The link — the exact URL the code should open, tested on a phone.
  • Your logo — PNG or JPG; black and white engraves most cleanly, and most colour logos convert well through our free templated design service.
  • Any wording — "Scan to order", "Follow us on Instagram @yourhandle" — in the personalisation box.

We generate the code, lay out the design and engrave it. All items are made to order. Dispatch time is shown at checkout. UK orders via Royal Mail Tracked 24. International via Royal Mail International Tracked.

Bulk orders

Bulk discounts apply automatically at checkout: 10% off at 20 of the same product, 15% at 50, 20% at 100, 25% at 250, 30% at 500 and 35% at 1,000. The oak blocks, birch block and coasters are also sold in pre-priced packs.

Frequently asked questions

Do I need to make the QR code myself?

No. Supply the link at checkout and we generate and engrave the code. If you already have a plain black-and-white code you can upload that instead.

How many QR codes fit on one sign?

Freestanding signs, hanging signs, blocks and coasters carry one code per face. A5 and A4 signs have room for up to three separate codes. For several destinations from one code, point it at a Linktree-style page.

Can I change the link after the sign is made?

Not on an engraved QR code. If the destination might change, point the code at a redirect or Linktree-style page you control. NFC signs are different: the chip can be rewritten with a free NFC programming app.

Will the code scan from an engraved surface?

Yes. Engraving burns the modules dark into pale oak, which gives the contrast a phone camera needs. Keep the link short where you can — a long URL makes a denser code. The technical detail is in our guide to QR code size and URL length on wood.

Can I track how many people scan?

Yes, when the code opens a page on your own website — build a tracked link with our free UTM builder. Codes that open Google, Instagram or a WiFi network cannot be tracked; see how to track QR code scans.

Are the signs suitable outdoors?

No. All QR code signs are for indoor use.

Ready to order?

Find the right QR code sign for your business

Back to blog